GZ office admin

· Handling all incoming calls professionally, taking messages upon necessity and urgency.
· Responsible for receiving all the visitors in good manner, make sure all visitors are registered in the log book. Representing company images as the first contact for visitors.
· Manage in and out delivery/magazine and make proper record.
· Office daily management including security, public area cleaning, facility repair and maintenance, office environment management and property management communication etc.
· Responsible for meeting room reservation.
· Manage general office supply ordering and purchasing incl. water, coffee, stationary, name card printing, envelop etc.
· Update the internal telephone directory on timely basis.
· Order medicine on monthly basis.
· Responsible for office regular PO creation on monthly basis and seek proper approval.
· Assist to arrange client meetings/internal meetings/trainings in the office, including meeting room setup, F&B, conference call number arrangement etc.
· Organize GZ office activity, including team building, Outing, Company trip under supervision of CMG admin head.
· New staff on board preparation, leave application tracking and employment termination support
· Support GZ office head on travel booking and expense claim if necessary
· Other work assigned by admin officer.


By: Summer Zheng


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